Administrative Assistant

Your Mission

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will be the primary point of contact for our office, ensuring that all administrative functions run smoothly. The ideal candidate is a multitasker who can handle everything from managing office supplies and scheduling meetings to welcoming guests with a professional demeanor.

Once You’re Here, You Will Be:

• Front Desk Operations: Greet visitors, answer and redirect phone calls, and manage incoming/outgoing mail and deliveries.
• Office Maintenance: Monitor and restock office supplies, arrange the office’s utility and power expenses, and ensure the workspace remains tidy and organized.
• Office Arrangement: Manage training schedules and tea breaks, coordinate meetings, and prepare meeting rooms.
• Documentation: Handle high-volume printing, scanning, and photocopying of confidential documents, ensuring all materials are formatted correctly and professional in appearance. Assist with data entry, filing, and the preparation of reports or internal memos.
• External Submissions: Manage "out-of-office" administrative tasks, including traveling to government offices, banks, or partner locations to manually submit or collect official documents.
• Event Coordination: Assist in organizing internal company events and team lunches.
• Additional Duties: Perform any ad-hoc tasks assigned by the direct supervisor.

Must-Haves:

• 1–3 years of experience in an administrative role.
• Graduated or equivalent; a Bachelor’s degree is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic familiarity with project management tools.
• Basic written and verbal communication skills in English.
• Strong organizational abilities, time-management skills, and a "customer-service" mindset.

How to apply:

If you are interested in joining us, please apply directly through [email protected] with your CV and cover letter by latest 15th Sep 2026 . You can attach them together as one document.

About Farm Finance: Proximity Finance

We believe rural farmers deserve the same access to capital as people living in cities. Building on our decade-long relationship with rural farmers and intimate knowledge of the risks and opportunities, we bring finance to the farm.

We provide a suite of low-interest rate loans designed to meet rural families’ unique needs: The Crop Loan, Small Business Loan, Livestock Loan and On-the-go Loan. These four innovative loan products help farm families and rural entrepreneurs stabilize their finances, get rid of high interest debt, and launch themselves into an upward financial spiral for good.

Proximity operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, and several others.

Applications will be reviewed on a rolling basis without regards to race, sex, color, national origin, sexual orientation, age, or marital status, and therefore interested candidates are encouraged to apply.