Administrative Assistant

Since 1956 Milani Plumbing Heating & Air Conditioning, Burnaby, Kingsway has been the market leader for plumbing, heating and air conditioning services in the Lower Mainland. With more than 65 years of ongoing success we continue to expand and excel in providing the best for our customers. With more than 120 service trucks on the road, we field a large volume of calls every day from people all over the Lower Mainland that need our help with their plumbing, drainage, heating and air conditioning service.

As our company continues to grow, we need to add more people to our award-winning team! We are seeking a full-time Administrative Assistant and we are looking to fill this position immediately.

Job Duties:

• Follow up with technicians to ensure all maintenance checklists are fully completed and submitted
• Prepare and assist with commercial maintenance reports and review quotes entered in the system for accuracy
• Support scheduling and coordination of maintenance appointments
• Assist with seasonal scheduling for salting and snow removal services
• Help coordinate and confirm maintenance visits with technicians and subcontractors
• Assist with ordering filters and other required service materials
• Prepare and organize service call summaries and maintenance documentation
• Communicate with the sales team to gather required information in order to respond to emails and perform service-related follow-ups
• Ensure subcontractors are scheduled for CO sensor testing and chemical testing where required
• Assist with contract renewals
• Support the preparation and sending of credit applications
• File and maintain digital and paper records
• Assist with ad hoc reports and administrative tasks as requested
• Perform any administrative and or general support for the Commercial Maintenance Coordinator

Requirements:

• Be detail-oriented
• Have excellent computer skills and typing speed
• Ability to communicate quickly and efficiently with technicians as well as team members
• Highly-organized with exceptional follow-through abilities
• Ability to multi-task effectively
• Have excellent time-management
• Have a can-do attitude, be positive and energetic

We provide:

• Competitive Wages
• Extended Medical/Dental
• Training
• Supportive team and encouraging work environment
• Opportunities for advancement
• Vacation pay
• Flexible work schedule
• Job Diversity

Milani Plumbing Heating & Air Conditioning Ltd. is an equal opportunity employer!

While we thank all candidates for their interest, only those who most closely match our requirements will be contacted

#MP03

Pay: $18.25-$20.00 per hour

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking

Work Location: In person