Administrative Assistant

Key Responsibilities:

• Handle daily administrative duties including filing, data entry, invoice processing, and purchase order preparation for multiple managed properties.
• Assist in the preparation and consolidation of P&L statements
• Liaise with estate staff (security, cleaning, maintenance), tenants, owners, and external contractors to resolve routine operational issues.
• Assist in preparing management fee demands, tenancy agreements, and meeting minutes for 業主立案法團 (Incorporated Owners) or client meetings.
• Coordinate repair and maintenance schedules; follow up on defect rectification with contractors.
• Respond to resident/complaint calls and emails, ensuring timely resolution or escalation.
• Maintain accurate records of insurance, licensing, and government submissions.
• Support property managers in handling emergency incidents (e.g., lift breakdown, water leakage) by coordinating logistics and documentation.
• Ad hoc support by Management as required.

Requirements:

• Diploma or above in Accounting, Business Administration, Property Management, or related field.
• Minimum 2 years of relevant working experiencein administration**,** while experience in accounting is preferred.
• Strong communication skills (English, Cantonese, and Mandarin preferable).
• Provenproblem-solving ability – able to handle tenant disputes, contractor delays, or supply shortages independently.
• Proficient in MS Office (Word, Excel)
• Detail-minded, customer-oriented, able to multitask under pressure.
• Occasional site visits required.