Administrative Assistant

Thank you for contacting the Government of Nunavut. Please do not send sensitive or personal information, including (but not limited to): social insurance numbers, birthdates, information of other people, or health information. Please only send a brief description of your issue or concern and how we can contact you. We will make sure the correct person contacts you if they need more information or if they can answer your question or concern. This employment opportunity is restricted to all Nunavut Inuit.

Reporting to the Director of FANS, the Administrative Assistant plays a central role in supporting the administrative needs and daily operations of the FANS office and ensuring the smooth delivery of the FANS program. This position provides a full range of essential administrative services to the FANS office by overseeing the setup and organization of the office environment, supporting the preparation and flow of correspondence, maintaining filing and information tracking systems, performing key human resource functions, and providing receptionist services in both Inuktitut and English. The position provides consistent, high‑quality support to FANS staff and students. The quality and reliability of this position’s work is fundamental to the office’s ability to deliver the FANS program smoothly and uphold service standards for the public. Failure of this position to effectively carry out their job duties would negatively impact on the efficiency of FANS staff and the service the office provides to Nunavut students.

In fulfilling their duties, the Administrative Assistant is entrusted with handling private and sensitive information and must maintain strict confidentiality for all work undertaken.

Knowledge of office procedures and administrative practices.

Strong computer skills, including proficiency in typing, and using Outlook, Word, Excel, and e-meeting platforms. , knowledge of filing systems and records management practices.

Basic understanding of departmental and government organizational structures and processes.

Strong interpersonal skills and the ability to communicate effectively with students, staff, the public, and other stakeholders. Professional and courteous.

Attention to detail to ensure accuracy when preparing important documents.

Ability to solve problems and an openness to learn new things and initiate different approaches/solutions to challenges.

Ability to write and speak Inuktitut and English fluently.

Qualification Requirements Typically, the above knowledge, skills, and abilities, would be acquired through:

High school diploma with a minimum of 1-year related work experience

An acceptable combination of education and experience may be considered.

A certificate in Management Studies, Office Administration or related field is an asset

The Official Languages of Nunavut are Inuktitut, Inuinnaqtun, English and French. Fluency in more than one of Nunavut’s Official languages is an asset. Knowledge of Inuit Language, communities, culture, land and Inuit Qaujimajatuqangit is an asset.

English is required for this position; a capacity to communicate in Inuktitut is preferred

An eligibility list may be created to fill future vacancies.

• The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
• Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
• Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
• Applicants may submit their resume in any of the Official Languages of Nunavut.
• Only those candidates selected for an interview will be contacted.

The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.