Administrative Assistant

KEY RESPONSIBILITIES

• Manage day-to-day administrative tasks, including answering phones and emails promptly, filing, data entry, scanning, sorting / compiling of documents, scanning and photocopying, handling incoming and outgoing mails, etc.
• Manage patient bookings and appointments.
• Assist with receiving and checking incoming shipments / deliveries.
• Assist with managing IGS instruments availability and stock level, including tallying up the remaining balance after every case.
• Check staff claims.
• Maintain office supplies, equipment, and facility including but not limited to stationery, pantry supplies, water ordering, broadband and phones (landlines and mobile), mailbox checking, office cleaning arrangements, printing of name cards and brochures, etc.
• Handle invoicing and track payments.
• Prepare quotations and purchase orders
• Prepare payment vouchers
• Follow up with customers on outstanding billings and payments reminders, and report any payment collection issues to management.
• Maintain and update customers database
• Provide administrative backup for team members when required.
• Assist with marketing events/promotions, such as preparing materials and equipment required for the ongoing events.
• All incidental administrative work as assigned from time to time

JOB REQUIREMENTS

• Diploma or its equivalent.
• At least 1 year of working experience is an advantage.
• Good communication and interpersonal skills.
• Able to work independently.
• A good team player is highly required.