Administrative Assistant

About Our Client

Our client is a globally recognized F&B company with stores across Hong Kong. They are looking for a detail-oriented and proactive Administrative Assistant to support the APAC Store Design team in daily operations, team coordination, and internal administrative processes. The position is based in Kwun Tong and is offered as a 1-year renewable contract.

About the Role

This is an administrative support role within the APAC Store Design team, ideal for someone who enjoys coordination, organization, and providing hands-on support to a regional team. The successful candidate will assist with onboarding, internal platform updates, meeting coordination, quarterly report design arrangements, travel logistics, and general office administration.

Key Responsibilities

• Support the onboarding process for new team members, including system access applications, orientation scheduling, and directory updates.
• Maintain and update team materials on internal platforms to ensure information is accurate, current, and easily accessible.
• Organize and schedule team meetings, ensuring relevant stakeholders are informed and prepared.
• Coordinate design work arrangements for quarterly reports.
• Provide general day-to-day administrative support, including managing office supplies, ordering business cards, and preparing shipments.
• Handle travel arrangements for the team, including flight bookings, hotel accommodation, and visa applications.

Requirements

• Minimum 1 year of experience in administrative support or a related role.
• Good command of written and spoken English and Chinese.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Proactive, resilient, self-driven, and dynamic, with a growth-oriented mindset.
• Comfortable working in a team-based environment and supporting regional stakeholders.

Interested candidates please click apply or email your resume to [email protected]. Please note that only shortlisted candidates will be notified.