Administrative Assistant

DAISY MOUNTAIN FIRE DISTRICT

JOB ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT

Salary Range: $52,000 - $58,000

Hourly, Non-Exempt

OPENING DATE: SEPTEMBER 8, 2026

CLOSING DATE: OCTOBER 11, 2026 at Midnight (Arizona Time)

PROJECTED START DATE: DECEMBER 7, 2026

AS THE EMPLOYER OF CHOICE, WE OFFER EXCELLENT BENEFITS AND AN OUTSTANDING WORKING ENVIRONMENT WHICH INCLUDES A FOUR (4) DAY WORK WEEK!

POSITION SUMMARY

Under general supervision, the Administrative Assistant serves as the first point of contact for the department, providing a welcoming and professional front desk presence while supporting daily administrative operations. This role answers phone calls, greets and assists members of the public, and receives, sorts, and distributes mail and packages, ensuring smooth office operations.

In addition to front desk responsibilities, the Administrative Assistant provides essential support to Payroll and Human Resources functions, assisting with administrative processes, maintaining accurate records, and ensuring timely and confidential handling of sensitive information. Must be able to work in a team environment with a great attitude.

ESSENTIAL FUNCTIONS

· Provide general administrative support, including scanning, copying, and responding to employee inquiries via phone, email, or in person

· Assists Administration personnel with projects and tasks, as needed

• Perform payroll-related clerical tasks such as document filing, reporting, and printing payroll records
• Support payroll processing and serve as a designated backup payroll processor
• Utilize HRIS systems to complete payroll and administrative tasks

· Maintain and organize confidential employee files and personnel records in compliance with department and legal requirements

· Input, update, and verify employee information in the HRIS system, including address, contact details, and benefit changes

· Serve as a point of contact for employee benefit inquiries, providing accurate information and guidance regarding health, dental, vision, and other benefit programs

· Coordinate and communicate with third-party administrators regarding industrial injury and workers’ compensation claims; track claims, follow up on status updates, and maintain related documentation

· May assist in the onboarding process by preparing new hire paperwork and ensuring timely system entries

· Support HR staff with various HR duties; including, but not limited to, recruitment, background checks, pre-employment processing, benefits, etc.

· Ensure compliance with confidentiality, personnel policies, and record retention standards

· Assist with audits, compliance reporting, and other special Payroll and HR projects as assigned

· Demonstrate superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity

· May be required to manage and/or participate in committees either by volunteering or by assignment by their supervisor

· Timely use of all department electronic communication, i.e., Vector, Target Solutions, regularly check DMFD email, etc.

· Maintains regular attendance and punctuality, according to department policies

· Ability to follow and positively model support of DMFD’s Mission, Vision and Values

· Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

· Modern office practices and procedures, including business correspondence, recordkeeping systems, and standard office equipment operations

· Telephone etiquette and customer service practices

· Correct English usage, including spelling and grammar

· Microsoft Office Suite, data entry, and spreadsheet applications

Ability to:

· Operate a computer utilizing a variety of business software

· Perform clerical work involving independent judgement

· Speak clearly and concisely to obtain and relate information

· Maintain confidentiality and manage sensitive information

· Learn to interpret and apply laws, rules and written directions to specific situations

· Establish and maintain effective working relationships with coworkers and the public

· Work with officials and the public in routine, emergency and emotional situations

ADDITIONAL REQUIREMENTS

• Some positions require the use of personal or District vehicles on District business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. In addition, individuals may be required to pass an Arizona Department of Transportation physical exam. Use of a personal vehicle for District business will be prohibited if the employee does not have personal insurance coverage.

MINIMUM QUALIFICATIONS

· High school diploma/GED

· Minimum of two (2) years’ experience in customer service

· Principles and practices of public administration.

· Effective oral and written communication skills

OTHER REQUIREMENTS:

This position requires satisfactory criminal background, fingerprint and reference checks, and may require a Motor Vehicle History Report and Public Records Check. Employment offers are contingent upon successfully passing any of the above requirements. In addition, the Daisy Mountain Fire District will verify that an applicant's name does not appear on the Office of Inspector General's List of Excluded Individuals/Entities (OIG LEIE). This verification will be performed by the Daisy Mountain Fire District upon hire and monthly thereafter. If an employee's name is found on such a list, the offer of employment will be rescinded.

ACCEPTING ONLINE APPLICATIONS FROM

SEPTEMBER 8TH – OCTOBER 11TH, 2026

PANEL INTERVIEW SCHEDULED

TBD

Please download an application and complete job announcement from our website at www.daisymountainfire.org. Applications will be accepted in the following ways:

· at Daisy Mountain Fire Administration building located at 41018 N. Daisy Mountain Drive, Anthem, AZ 85086

· at 41018 N. Daisy Mountain Drive, Anthem, AZ 85086 Attn: H.R. Department

· at HR @dmfd.org

All applications must be received or postmarked by Sunday, October 11th at 12:00 Midnight.

Daisy Mountain Fire District is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce.

Pay: $52,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Tuition reimbursement
• Vision insurance

Work Location: In person