Administrative Assistant

Overview
We are seeking a highly organized, dependable, and proactive Administrative Assistant to support our daily office operations. The ideal candidate is personable, detail-oriented, comfortable working in a fast-paced environment, and capable of managing multiple administrative responsibilities efficiently.

Responsibilities

• Stay on top of all company emails daily, respond to or route messages as needed, and ensure important communications are followed up on promptly.
• Follow up on customer orders to ensure they are processed, updated, and completed in a timely manner.
• Communicate with customers regarding order status, missing information, delays, or other order-related matters.
• Coordinate and assist with company meetings, conferences, appointments, and special events.
• Perform data entry, filing, recordkeeping, and document proofreading.
• Prepare and process invoices using QuickBooks.
• Maintain and complete company need lists, purchasing lists, and other internal records.
• Utilize Microsoft Word, Excel, and Outlook for daily administrative tasks.
• Organize and maintain electronic and physical files.
• Greet clients, customers, vendors, and visitors in a professional and welcoming manner.
• Answer and direct phone calls and assist with general office correspondence.
• Assist management and other team members with day-to-day administrative needs.
• Help ensure the office remains organized and operates efficiently.
• Handle additional administrative tasks as assigned.

Qualifications

• High school diploma or GED required.
• Previous experience in an administrative assistant, office assistant, or office management role preferred.
• Bilingual in English and Spanish preferred.
• Must have a reliable vehicle and valid driver's license.
• Minimum typing speed of 50 WPM.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience with QuickBooks required.
• Professional, dependable, and personable demeanor.

Job Type: Full-time

Pay: From $14.00 per hour

Expected hours: 40.0 per week

Education:

• High school or equivalent (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person