Administrative Assistant

Key Responsibilities

Schedule & Roster Management: Maintain and update weekly rosters for 70+ staff across staggered shift patterns and multi-week training blocks.

Client Outreach & Documentation: Conduct routine outreach calls, verify client statuses, and enter accurate contact notes into the platform database.

Event & Training Logistics: Coordinate event details, prep physical materials, confirm venue arrangements, and schedule staff assignments.

Media & Training Admin: Assist with uploading video content, scheduling social media posts, preparing Constant Contact newsletters, and formatting training documents.

Qualifications:

• 2+ years of experience in administrative support, operations, or scheduling.
• High proficiency with digital tools (Google Workspace, scheduling/CRM software, email marketing platforms).
• Strong written and verbal communication skills with strict adherence to client privacy guidelines.
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.

Pay: $18.00 - $21.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person