Administrative Assistant

About the role

This role provides administrative support to ensure the smooth operation of the department, including document management, record maintenance, claims processing, document preparation, and coordination with internal and external stakeholders.

JOB RESPONSIBILITIES:

• Perform general administrative and office duties, including document management, filing, scanning, photocopying, and record maintenance
• Assist in preparing, processing, and following up on administrative documents, including quotations, billing advice, purchase orders, job orders and correspondence
• Perform data entry and maintain accurate and up-to-date records and documentation
• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders
• Process staff claims and leave applications, and maintain supporting documentation
• Coordinate document submissions and liaise with internal departments and external parties on administrative matters
• Support the department by identifying operational issues and proposing practical improvements where appropriate
• Undertake any other ad-hoc tasks and duties as and when assigned by the Superior

JOB REQUIREMENTS:

• Minimum GCE 'O' Level or Diploma
• Minimum 1 year of relevant administrative working experience
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Able to multitask and work in a fast-paced environment
• Meticulous, organised, and detail-oriented
• Customer oriented with positive mindset
• Willingness to learn, and able to work independently as well as in a team