Administrative Assistant

Junior Admin Assistant

Location: Cebu

Shift: Monday to Friday; 7:00 AM – 4:00 PM PH Time

Work Arrangement: Onsite; Full-time

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

Key Responsibilities:

• Being the go-to person within the office as the first point of contact
• Collating financial packages
• Sending documents for signing electronically
• Lodging tax returns
• Assisting in client onboarding and lead management process
• Maintaining client information and details across office databases
• Liaising with various Governing Bodies such as ATO, ASIC, SRO, etc.
• Assisting with management of ATO lodgement list
• Liaising with ATO regarding lodgement deferrals and client payment plans
• Assistance with management of corporate secretarial (ASIC) registers and annual returns
• Assisting job bookings and workflow management
• Assistance with maintaining office procedures and policies
• Collecting, distributing and sending correspondence.
• Managing diary for the Principal • Managing multiple email inboxes
• Other General administrative duties.

Qualifications / Skills:

• Minimum 1-2+ years in similar role within an Australian firm
• Experience in MS Office, Xero and Now Infinity would be highly regarded
• A warm and friendly approach, both polished and personable
• Have excellent written and verbal communication and presentation skills Flexible and adaptable, with a willingness to learn and to help others
• Proven multi-tasking, problem solving and time management skills
• Have a sense of urgency to complete tasks, with an eye for detail
• Ability to work effectively both independently and as part of a team
• Responsible and reliable work ethic
• Calm under pressure with a "can do" attitude.

What’s in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward

outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions,

prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our

standard, as we are committed to delivering outstanding results.

DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With

ambitious goals, we constantly seek knowledge and self-improvement.

Visit us at: https://careers.toaglobal.com/

Join TOA Global and experience the difference!

We passionately embrace diversity and inclusion in all aspects of our organization. We believe

by fostering an environment that values and celebrates individuals from diverse backgrounds,

we unlock innovation, drive creativity, and amplify our ability to serve our customers and

communities with excellence.