Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, strong organizational skills, and technical proficiency will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets, Microsoft Office applications, and specialized software such as QuickBooks for financial record keeping
• Coordinate office management activities such as filing, document proofreading, and maintaining organized records for easy retrieval
• Provide exceptional customer service by responding promptly to client inquiries via phone or email, ensuring clear and friendly communication
• Support team members with administrative tasks including scheduling appointments, managing calendars, and preparing Word processing documents
• Assist with clerical duties such as photocopying, faxing, and maintaining office supplies inventory
• Handle phone etiquette professionally during client communication and support internal team needs with technical proficiency in productivity software

Experience

• Proven office experience with a strong background in administrative support roles
• Familiarity with office management procedures and clerical tasks such as filing, data entry, and document proofreading
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel) and spreadsheet management
• Experience using QuickBooks or similar accounting software is highly desirable
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent communication skills, including bilingual abilities preferred for enhanced client interaction
• Previous experience working at a front desk or in customer support roles is advantageous
• Technical literacy with computer systems, multi-line phone systems, and productivity tools to ensure seamless office operations

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on providing top-tier support while fostering a positive environment. This is more than just an administrative role — it’s an opportunity to grow your career in a supportive setting that appreciates dedication and professionalism.

Pay: $15.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: In person