Administrative Assistant

Administrative Assistant – Communications

Reports to: Senior Pastor

Status: 24 hours – PT

Salary: $20.00/hour

Two weeks paid vacation

One week sick leave

Job Summary

The Administrative Assistant-Communications manages day-to-day office responsibilities, including welcoming visitors, tending to clerical tasks such as answering the phone and responding to emails, and tending to the church calendar. The Administrative Assistant-Communications also oversees congregation communications and mailings.

Responsibilities

• Provide a welcoming and hospitable presence for members and visitors to the congregation, both digitally and in person.
• Fulfill regular office and clerical tasks to facilitate clear communication among the staff and with the congregation, ordering necessary supplies for office management, and keeping public spaces and the workroom clean and organized.
• Produce publications including but not limited to newsletters, electronic communications, social media updates, Canva, Constant Contact mailings, and website updates.
• Maintain the congregation’s official records, both in an electronic database and also in the official record book. These records include membership rolls, baptisms, confirmations, weddings, and funerals.
• Support and collaborate with pastors regarding pastoral visits, details of upcoming events, worship needs, and other ministry items.
• Recruit and support volunteer receptionists
• Other duties as may be assigned

Qualifications

• Proficiency in Microsoft Office software including Word, Excel, Outlook, Publisher and PowerPoint as well as Google products, Canva and Affinity
• Able to develop proficiency with Automated Church Systems software.
• Able to use web-based resources
• Able to compose, edit and prepare letters, articles and other publicity pieces.
• Able to lift, carry and push 35 lbs.
• Helpful to have knowledge of Church seasons and liturgy.
• Ability to maintain confidentiality in all matters.

Core Competencies

Integrity and Trust: Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.

Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.

Personal Resilience: Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.

Helping Orientation: Demonstrates concern for and attends to the needs of the congregation’s internal and external constituents; projects a sense of empathy and understanding when dealing with members and friends of the congregation; is able and willing to supply answers and resources that others finds satisfying.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Flexible schedule

Ability to Relocate:

• Norfolk, VA 23517: Relocate before starting work (Required)

Work Location: In person