Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance team efficiency, and ensure smooth communication across departments. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing administrative tasks. If you thrive in a fast-paced environment and enjoy providing exceptional support, this position is perfect for you!

Duties

• Perform data entry tasks accurately using Microsoft Office and Google Workspace applications, ensuring all records are up-to-date and well-organized
• Maintain filing systems, both digital and physical, for easy retrieval of documents and records
• Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial record-keeping
• Provide excellent customer service by responding promptly to inquiries via phone or email, offering support or directing calls as needed
• Handle clerical duties such as proofreading documents, preparing correspondence, and managing office supplies

Requirements

• Proven clerical or administrative experience in an office setting, with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or other bookkeeping software is highly desirable
• Excellent customer service skills with professional phone etiquette and the ability to handle multi-line phone systems efficiently
• Strong data entry skills with high accuracy; typing speed preferred
• Knowledge of filing systems, document management, and basic proofreading techniques
• Previous experience in a real estate environment is a plus, including familiarity with construction procedures and confidentiality standards
• Demonstrated computer skills including familiarity with office equipment such as printers, scanners, and fax machines

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value proactive individuals who are eager to support our team’s success through exceptional administrative expertise.

Pay: $20.00-$30.00 per hour

Expected hours: 8.0 – 15.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Calgary, AB