Administrative Assistant

Job Description: Prime Real Estate is seeking a friendly, organized, and proactive Administrative Assistant to serve as the first point of contact for the company, creating a welcoming and professional experience for all clients, agents, vendors, and visitors while supporting the overall success of the office.

Key Responsibilities

• Greet incoming clients with a positive, helpful, and professional demeanor.
• Answer, screen, and route incoming calls from clients, tenants, property owners, and vendors.
• Utilize calendars, schedule appointments, and coordinate conference room scheduling for agents and clients.
• Assist with general administrative and front office tasks.
• Prepare, review, organize, and file real estate and mortgage-related files and documents.
• Maintain and update client databases, property files, and office records.
• Provide general clerical support such as filing, scanning, and correspondence management.
• Assist with marketing initiatives such as social media content and preparing promotional materials.
• Assist with property management operations, including tenant communications, document processing, and administrative support.
• Support day-to-day operations for both a mortgage company and a real estate broker’s office.
• Demonstrate strong problem-solving skills while managing multiple priorities.
• Ensure smooth daily office operations so agents can focus on client service and sales.
• Provide additional office support as needed.
• Manage incoming and outgoing mail, packages, and deliveries.
• Ensure compliance with company policies and document retention procedures.
• Manage and maintain inventory of office supplies and real estate equipment.
• Process and distribute incoming leads to appropriate agents.

Qualifications

• Previous office, administrative, real estate, or mortgage experience is preferred, but not required
• Professional appearance and strong verbal and written communication skills
• Excellent customer service and phone etiquette
• Highly organized, dependable, and detail-oriented
• Ability to multitask and prioritize responsibilities effectively
• Ability to comfortably work with multiple teams and handle varied tasks
• Proficient with computers and willing to learn new software systems and processes.
• Proactive and self-motivated, able to take initiative and work independently

Pay: $14.00 - $16.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person