Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, managing office tasks, and ensuring efficient communication within the organization. This position requires a proactive individual with excellent multitasking abilities and strong interpersonal skills.

Duties

• Provide administrative support to management and staff, including scheduling appointments and managing calendars.
• Answer multi-line phone systems, greet visitors at the front desk, and handle customer inquiries with professionalism.
• Perform data entry tasks, maintain filing systems, and ensure accurate record-keeping.
• Assist with bookkeeping tasks and manage basic accounting functions using QuickBooks.
• Utilize Microsoft Office and Google Workspace for document preparation, presentations, and correspondence.
• Proofread documents for accuracy and clarity before distribution.
• Manage office supplies inventory and coordinate with vendors as needed.
• Support customer service initiatives by addressing client concerns and providing timely solutions.
• Maintain confidentiality of sensitive information while adhering to company policies.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for data entry and documentation.
• Experience in clerical duties and office management preferred.
• Bilingual candidates are encouraged to apply for enhanced communication capabilities.
• Demonstrated customer service experience with a focus on client satisfaction.
• Familiarity with multi-line phone systems and professional phone etiquette.
• Previous experience as a dental or medical receptionist is a plus.
• Ability to manage time efficiently while handling multiple responsibilities simultaneously.
• Strong proofreading skills to ensure high-quality documentation. Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help drive our success!

Job Type: Full-time

Pay: $22.78 - $24.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person