Administrative Assistant

POSITION

Blue Cliff College is seeking an Administrative Assistant. The Administrative Assistant receives and greets visitors, employees, and students and directs them to the appropriate offices. This position also answers telephone calls, takes messages, or routes calls according to campus procedures. The person in this position  performs basic and varied clerical tasks which may include keyboarding and/or computer data entry, filing, and the operating of standard office machines and equipment.

JOB DUTIES

• Answer telephones in a friendly, courteous, and helpful manner and direct them to the appropriate office or persons
• Greet all visitors in a friendly manner while setting a positive and welcoming tone
• Notify appropriate staff members of visitors waiting
• Distribute incoming correspondence to appropriate office personnel, students, and/or faculty by receiving, sorting, opening (as appropriate), and routing according to campus procedures and guidelines
• Work closely with the Director of Admissions to ensure student lead information is recorded accurately
• Perform administrative duties for office staff
• Enter data for the Admissions Departments into the computer system
• Prepare outgoing correspondence for mailing by addressing envelopes, affixing the correct postage, and placing mail in the designated pick-up location
• Provide required or requested documents by operating photocopier equipment and/or standard office machines, collating and assembling printed or copied materials such as reports, bulletins, articles, etc
• Manage funds associated with the operation of the Retail Store by receiving such funds as are appropriate, documenting their receipt, properly accounting for, and safeguarding the funds while kept, and delivering the funds to the designated office for final disposition
• Exercise discretion in the performance of assigned duties by being knowledgeable of college policies and procedures regarding confidential materials
• Provide office personnel with necessary supplies and maintains sufficient on-hand items for future use by assisting with ordering, receiving, sorting, storing, and distributing basic office supplies and equipment
• Contribute to the overall success of the campus by performing other essential duties and responsibilities as assigned by the Campus Director
• Other duties as assigned

EDUCATION

• High School Diploma required

EXPERIENCE

• At least one (1) year of general office experience is required
• Specialized training or education beyond high school which includes knowledge of general office procedures and the skills required may be substituted for the year of work experience

KNOWLEDGE

• Knowledge of office telephone etiquette
• Knowledge of basic filing and recordkeeping
• Knowledge of proper English usage, grammar, spelling, and punctuation

SKILLS

• A keyboarding rate of 40 words per minute is required
• Must possess strong interpersonal, organizational and communication skills
• Proficiency in Microsoft Office applications
• Must have a positive attitude

ABILITIES

• Ability to operate electronics, photocopier, and other standard office machines
• Ability to perform alpha-numeric filing tasks
• Ability to perform basic recordkeeping and tabulation tasks
• Ability to meet deadlines and provide customer service to staff
• Ability to manage multiple priorities
• Ability to work with visitors, faculty, staff, and students

COMPENSATION

In the spirit of pay transparency, we can share that the pay range for this position is $20 - $21 per hour, commensurate with experience. Please keep in mind that this range is the base pay only and does not consider other components that make up the total rewards package for the position. If you are hired, your overall compensation will be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.