ADMINISTRATIVE ASSISTANT

We are seeking a highly organized and professional Administrative Assistant to provide dedicated support to the VP of Sales. The ideal candidate will have proven experience in a fast-paced office environment, excellent time management and organizational skills, and the ability to manage multiple priorities with professionalism, discretion, and confidentiality.

Responsibilities:

• Provide confidential administrative support to the VP of Sales, ensuring all matters are handled with professionalism and discretion.
• Manage daily calendars, emails, appointments, meeting schedules, and travel arrangements.
• Act as a liaison between company executives and internal and external stakeholders at all levels of the organization.
• Prepare, format, and organize materials for presentations, meetings, and business communications.
• Prepare, submit, and track expense reports accurately and in a timely manner.
• Attend meetings as required and prepare clear, accurate meeting minutes and follow-up notes.
• Respond to general inquiries and direct questions or requests to the appropriate individuals or departments.
• Support administrative projects and special assignments as directed by the VP of Sales.

Education/ Experience:

• Post-secondary education in Business, Communications, Design, or a related field.
• Two to three years of experience in an administrative support role, preferably supporting senior leadership or sales functions.
• Excellent verbal, written, and active listening communication skills.
• Demonstrated ability to handle confidential and sensitive information with diplomacy and sound judgment.
• Self-motivated and resourceful, with the ability to work independently and collaboratively within a team environment.
• Strong ability to perform under pressure, meet deadlines, and manage competing priorities.
• Flexible and adaptable in response to a rapidly changing environment.
• Strong interpersonal skills and a professional, service-oriented approach.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

AyA offers a comprehensive compensation and benefits package designed to support employee well-being, including health, dental and vision coverage, pension plan participation, access to an onsite gym, and a subsidized cafeteria.
Interested candidates are invited to submit their resume by email to [email protected].

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