Administrative Assistant

We are seeking a highly organized, positive, and professional full-time Administrative Assistant to support our team. If you have a strong work ethic, excellent communication skills, and thrive in a dynamic environment, we want to hear from you!

Key Responsibilities:

• Phone and Visitor Management: Answer and direct calls in a friendly, professional manner; take accurate messages as needed. Greet visitors warmly, answer questions, and ensure a positive experience.
• Reception and Office Maintenance: Maintain a clean and welcoming reception area and common spaces at all times.
• Office Equipment & Technology: Operate standard office equipment (copiers, projectors) and software, including the Microsoft Office Suite.
• Document and File Management: Organize and maintain both electronic and physical files, including personnel and other important documents.
• Support for Presentations and Reports: Assist in preparing presentations, reports, and documents for meetings.
• Record-Keeping: Keep detailed records of visitor logs, phone calls, messages, incoming and outgoing emails, and mail.
• Mail and Delivery Management: Receive deliveries, sort, and distribute incoming mail. Manage outgoing mail and packages.
• Supply Inventory: Take inventory of office supplies and submit orders for replenishment when necessary.
• Meeting and Travel Coordination: Maintain the company calendar, schedule meetings, arrange logistics (location, Zoom/Teams links, lunch orders). Organize travel arrangements, including flights, hotels, and rental vehicles.
• Document Verification: Review and verify documents for accuracy and compliance with company policies and procedures.
• Legal Assistance: Assist with legal research by searching documents to answer inquiries and compiling relevant records.
• Additional Administrative Support: Perform other tasks as needed to support management and ensure smooth office operations.

Who We're Looking For:

• Experience: Minimum two years administrative support experience
• Communication: Strong written and verbal communication skills
• Tech Savvy: Proficient in Microsoft Office Suite and general office equipment
• Organized & Detail-Oriented: Ability to handle multiple tasks, prioritize effectively, and maintain a high level of attention to detail.
• Adaptability: Capable of maintaining composure under pressure in a fast-paced environment.
• Professionalism: A positive, professional attitude with a strong work ethic.
• Education: High school diploma required; additional qualifications are a plus.

Job Type: Full-time

Pay: $45,440.00 - $65,940.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 2 years (Preferred)

Ability to Relocate:

• Mount Juliet, TN 37122: Relocate before starting work (Required)

Work Location: In person