Administrative Assistant

About the role

The Administrative Assistant will provide support to the Administration Department in carrying out daily administrative and office-related works.

Key responsibilities

• Provide day-to-day administrative support to the Admin Department.
• Assist with scanning, photocopying, encoding, filing and monitoring of administrative documents and records
• Prepare forms, letters, reports, and other administrative documents
• Support the monitoring, updating, and filing of maintenance-related documents, schedules and records
• Provide administrative assistance to the Department Head and Team Leader as needed
• Assist in monitoring and coordinating general office activities, including cleanliness, orderliness, and proper maintenance of office areas and facilities
• Perform fieldwork and other off-site administrative tasks when necessary or as assigned
• Monitor documents pending approval, coordinate necessary follow-ups with concerned personnel, and ensure that all required approvals and actions are completed within the prescribed timeline
• Provide necessary support as a reliever for Administrative Staff during periods of absence, leave, or increased workload
• Perform other related duties and responsibilities as may be assigned by the Department Head

About you

• Bachelor's Degree in Office Administration or related field
• Knowledgeable in administrative support, office coordination, documentation and daily office operations
• Strong organizational and time-management skills
• Proficient in basic office applications and document management
• Willing to perform fieldwork and off-site administrative tasks when needed
• Willing to work full onsite in BGC, Taguig