Administrative Assistant

Position Summary

The Administrative Assistant is responsible for providing administrative, operational, facilities, fleet, and financial support to ensure efficient day-to-day office operations. This position plays a critical role in supporting company management, employees, vendors, clients, and operational initiatives.

The position is designed as a developmental role that provides broad exposure to the Company's operations, business processes, reporting systems, and strategic objectives. Through progressively increased responsibilities, the employee will gain the knowledge and experience necessary to transition into business analytics and operational analysis functions.

Administrative Support

• Answer and direct telephone calls and emails.
• Maintain office filing systems, records, and documentation.
• Schedule meetings, appointments, and conference calls.
• Prepare correspondence, reports, forms, and presentations.
• Assist with data entry, document management, and record retention.
• Coordinate office supplies, equipment, and vendor communications.
• Assist with travel arrangements, expense reporting, and administrative logistics.
• Maintain confidentiality of sensitive company and employee information.
• Support management with special projects and administrative initiatives.
• Assist with onboarding, personnel records management, and administrative HR functions as assigned.

Operational Support

• Maintain company databases and tracking systems.
• Assist with operational reporting and document preparation.
• Coordinate information flow between departments.
• Support process documentation and internal workflow improvements.
• Assist in maintaining compliance records and administrative controls.
• Perform other duties as assigned to support business operations.