Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to the CEO & CFO as well as the field staff. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone feels valued. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Responsibilities

• Handle phone systems, answering inquiries promptly and routing calls efficiently using excellent phone etiquette, and booking appointments as necessary.
• Perform data entry and maintain accurate records through filing, proofreading, and updating databases using Microsoft Office, One Drive, and other office software such as Site Docs and site App pro online applications.
• Support calendar management by scheduling appointments, meetings, and coordinating events with precision
• Assist with booking travel and accomodations for CEO and Field staff for all projects on the go and ensuring we are tracking and keeping an organized log.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to ensure financial accuracy for the CFO on field staff.
• Communicate with clients and vendors via phone or email with a friendly and helpful attitude
• Maintain office supplies inventory and oversee general office management duties to keep the workspace organized and functional

Requirements

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong computer literacy and familiarity with office management software such as QuickBooks is preferred
• Bilingual abilities are a plus for supporting diverse clients and team members
• Experience in roles or as a receptionist or administrative assistant considered an asset.
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously and keeping track of time and organized
• Join us as an Administrative Assistant where your proactive attitude and dedication will make a meaningful impact! We value energetic professionals who thrive on organization, communication, and delivering outstanding support in a collaborative environment. This paid opportunity is perfect for individuals eager to grow their administrative expertise while contributing positively to our team’s success.

Pay: $17.00 - $24.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Mansfield, TX 76063