Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your skills in office management, communication, and administrative support within a fast-paced setting.

Duties

• Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Maintain accurate records through data entry, filing, and updating spreadsheets using Microsoft Office productivity software
• Handle calendar management, scheduling appointments, meetings, and coordinating events with precision
• Provide excellent customer service by responding promptly to inquiries via phone, email, or in person
• Assist with office management tasks such as ordering supplies, organizing files, and maintaining office equipment
• Support bookkeeping activities by utilizing QuickBooks for invoicing and expense tracking
• Proofread documents for accuracy and clarity while ensuring proper phone etiquette is maintained at all times

Requirements

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing skills and computer literacy
• Familiarity with data entry, filing systems, and spreadsheet management is essential
• Strong communication skills in both English and bilingual capabilities are highly desirable
• Experience with multi-line phone systems and customer support roles is preferred
• Ability to manage time effectively in a fast-paced environment while maintaining professionalism
• Personal assistant or office management experience will be considered an asset
• Demonstrated technical proficiency with productivity software such as spreadsheets and word processing tools

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your proactive attitude, combined with your technical skills and organizational prowess, will ensure our office runs seamlessly. We value energetic individuals committed to delivering outstanding support—ready to grow their career in a collaborative environment where your efforts truly make a difference.

Pay: $13.00 - $14.00 per hour

Expected hours: 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person