Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of daily operations, providing essential administrative support across multiple departments. Your proactive approach and exceptional organizational skills will help ensure smooth office functioning, efficient communication, and outstanding customer service. This position offers a fantastic opportunity to develop your skills in a fast-paced environment while making a meaningful impact on our organization’s success.

Duties

• Handle phone systems, screen calls, and relay messages promptly and accurately.
• Perform data entry tasks using Microsoft Office ensuring accuracy and timeliness.
• Maintain organized filing systems—both physical and digital—to facilitate quick retrieval of documents.
• Support bookkeeping activities using Sage and MS Office, including invoicing and expense tracking.
• Provide exceptional customer support by addressing inquiries via phone or email, ensuring positive interactions.
• Conduct clerical tasks such as proofreading documents, preparing reports, and managing correspondence.

Skills

• Proven experience with office administration.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with Sage for bookkeeping and financial recordkeeping is an asset.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Exceptional phone etiquette and customer service skills to foster positive interactions with clients and visitors.
• Attention to detail for proofreading documents and maintaining accurate records.
• Ability to handle multi-line phone systems confidently while maintaining professionalism under pressure.

Join us as an Administrative Assistant to be an integral part of our team! Bring your enthusiasm, organizational prowess, and dedication to delivering outstanding support—your contributions will help keep our operations running smoothly while providing excellent service to all who walk through our doors!

Pay: $25.00-$31.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Vision care

Work Location: In person