Administrative Assistant

We are looking for a responsible and detail oriented administrative assistant to perform a variety of administrative and clerical tasks, with an outcome-oriented attitude. Duties of the job include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
· Responsible for answering phones, answering the door, and monitoring front desk

· Order entry of all sales orders and processing of online orders

· Fulfill sample requests

· Handle administrative requests and queries from other team members and senior managers

· Data entry

· Organizing and scheduling appointments with admin software

· Planning meetings and taking detailed minutes

KEY COMPETENCIES
· Accountability- proactively handle assigned duties and take ownership for outcomes and needed follow up.

· Operate with a sense of urgency, completing tasks and making decisions efficiently and effectively.

· Proactive- look for areas where contributions may be needed, anticipate need outside of assigned tasks

· Excellent analytical skills, understanding key metrics and importance of accuracy in reporting.

· Excellent interpersonal skills to aid in team building and cooperative outcomes

· Team oriented and ability to work effectively with a diverse population.

· Operate with integrity in all situations. Values open communication

· Open minded, willing to consider other perspectives that may be different.

· Excellent communication skills, written & oral

· Microsoft computer skills including Excel, Word, PowerPoint and Outlook

QUALIFICATIONS OR EXPERIENCE/TRAINING REQUIRED
· Education: Associate’s Degree (preferred) in Business or related field with two years relevant experience

· Experienced in Excel required and Quickbooks, preferred

· Experience with various ERP systems, preferred

Working conditions
· Working environment: While performing the duties of this job, the employee will generally work in an office environment. Some tasks may require working in a manufacturing environment where appropriate attire and safety equipment are required.

· Physical Demands: While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and occasionally lift up to 25 pounds.

· Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Administrative Assistant: 2 years (Preferred)

Work Location: In person