Administrative Assistant

General Description of Duties

The Administrative Assistant serves as the official record keeper of the Village and does related work as required.

Primary Duties and Responsibilities

Following is a list of the primary duties and responsibilities for this position. It is not intended to encompass all duties and responsibilities, but merely highlights the major responsibilities of the position. Additional duties may be assigned or developed over time:

· Maintains custody of Village seal and all the documents, official bonds, papers, files and records of the Village, and may administer oaths and affirmations.

· Responds to Freedom of Information Act (FOIA) requests in conformance with Federal and State of Michigan law.

· Oversees daily office operations, develops and maintains standard office operating procedures.

· Assists with the payment of payroll and accounts payable.

· Acts as liaison betweeen public and other village employees.

· Serves as records management officer by overseeing the records management program and maintaining good records management practices.

· Prepares or delegates the preparation of agendas for Village Council meetings as directed by the Village President.

· Assembles and distributes to Council members, agenda, resolutions, reports, and other documents for the Council meeting.

· Follows through on agenda items at the direction of the Village President.

· Responsible for timely filing of reports with local and State agencies.

Updates and publishes as may be required by law, Village Ordinances, Policies and Resolutions as they are approved by Village Council.

· Assists Village Council members in the conduct of their jobs/duties when requested.

Full Performance Knowledges, Skills, Abilities and Personal Characteristics

· Working knowledge of BS&A, Microsoft Office and Silversmith software is preferred but not required.

· Knowledge of the principles of office management and supervision and the ability to apply this knowledge.

· Knowledge of clerical and record keeping procedures.

· Knowledge of the legal, administrative and procedural regulations applicable to the Village.

· Ability to express oneself clearly and concisely, both orally and in writing.

Tools and Equipment Used

Recording equipment, telephone, computer, calculator, copier/fax machines, mail machine, directories, statutes, books, files and other commonly used equipment.

Physical Requirements

While performing the duties of this job, the employee must be able to:

· Regularly perform essential duties of position in an office setting.

· Remain in a stationary position for extended periods of time, be able to talk by phone, and move about an office to access file cabinets, office machinery, etc.

· Regularly operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.

· Regularly use hands to handle, control or feel objects or controls and reach with hands and arms.

· Regularly communicate and exchange information with fellow employees, vendors, visitors, and other members of the public.

· Read/comprehend, write, communicate orally, reasoning and analytical abilities, and mental flexibility.

· Climb stairs, bend, twist, kneel, crouch, and reach above shoulder to access materials and/or documentation.

· Move and carry objects up to 25 pounds.

Preferred Qualifications

· Experience in business, municipal government or a related field.

· Supervisory experience

To Apply:

Please apply via Indeed or send resumes to [email protected].

: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Regular, acceptable attendance for work (excluding excused absences and authorized periods of leave) is an essential function of the job and must be maintained to be successful. Reasonable accommodations that do not cause undue hardship or direct threat may be made to help enable qualified individuals with disabilities to perform essential functions.

The Village of Beulah is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, gender identity and gender expression), national origin, genetic information, disability, age, marital status, veteran status, height, weight, or other classification protected by applicable law. We encourage all qualified candidates to apply.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Work Location: In person