Administrative Assistant

Job Summary:

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.

Essential Functions, Duties & Responsibilities:

• Provides administrative support and assistance to the US manufacturing Plant Manager North America and/or other assigned department leaders

• Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects

• Receives incoming communication on behalf of plant manager, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff

• Schedules and/or attends meetings on behalf of plant manager, taking notes and providing assistance to ensure the priorities are met and goals are achieved

• Assists with new employee orientation and onboarding

• Coordinates orders for IT equipment, kits, business cards and other items necessary for employee success

• Facilitates payment of vendors, service providers and suppliers

• Assists and/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and meals

• Organizes team communications and events, both internally and offsite

• Maintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business

• Assist with other projects as needed

Travel Requirements:

• This is a onsite based role, however, up to 10% travel may be required to attend key industry and corporate events.

Required Skills & Abilities:

• Excellent verbal and written communication skills

• Excellent organizational skills and attention to detail

• Excellent time management skills

• Proficiency with Microsoft Office or similar software with the ability to learn new or updated software

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Excellent interpersonal skills

• Ability to keep company confidences

Education and Experience:

• BS/BA or equivalent experience required, preferably in business-related field

• Two years of work experience in administrative role reporting directly to upper management

• Preferred experience overseeing budgets and expenses

• Preferred experience developing internal processes and filing systems

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer