Administrative Assistant

Seeking a detail-oriented Administrative Assistant fluent in Mandarin and English to support leadership and research teams with a variety of administrative and operational tasks. This role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a dynamic environment.

Responsibilities:

• Coordinate and manage calendars, appointments, and meeting schedules for team members and leadership.
• Organize and facilitate both virtual and in-person meetings, including preparing agendas and documenting meeting notes as needed.
• Serve as a communication liaison, supporting interactions with internal teams, external partners, vendors, and consultants.
• Arrange travel logistics, process expense reports, and assist with meeting planning and logistics.
• Maintain accurate records, support document preparation, and manage administrative tracking and filing systems.
• Assist in planning and executing company events, scientific meetings, and conferences.
• Oversee office supply inventory, equipment maintenance, and general office organization.
• Translate and facilitate communications between Mandarin and English speakers, ensuring clear and effective collaboration.

Qualifications:

• Associate's or Bachelor's degree, or equivalent administrative experience.
• Fluency in both Mandarin Chinese and English, with strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with collaboration platforms such as Zoom and Microsoft Teams.
• Professional, reliable, and able to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in biotechnology, healthcare, or scientific research environments is a plus.
• Experience coordinating international meetings and communications is preferred.