Administrative Assistant

About the role

Based in our Malaga office, this role is pivotal to ensuring the smooth day-to-day operation of the business. You will be the first point of contact for clients, employers and suppliers. You will be handling enquiries, preparing documentation, and assisting the leasing team with key administrative processes.

Key responsibilities

• Assist with reporting, invoicing, and general administrative duties
• Answer incoming calls and respond to client enquiries in a professional and timely manner
• Maintain accurate electronic records and ensure all documentation complies with company standards
• Support the novated leasing team with document preparation, contract management and data entry
• Liaise with employers, employees, and financiers to coordinate lease paperwork and approvals
• Provide ad hoc support to management and colleagues as required

About you

• Proven experience in an administrative or customer service role (automotive or finance industry advantageous)
• Strong attention to detail, accuracy, and organisation skills
• Excellent written and verbal communication skills
• Experience with answering phones and being first point of contact for the office
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with MYOB, Xero or equivalent accounting software
• Experience with bookkeeping, reconciliations and invoicing
• Ability to adapt to tailored computing systems
• Ability to multitask and work effectively in a fast-paced, growing environment
• Positive attitude and willingness to learn about novated leasing processes

About us

CarBon Leasing & Rentals is a Western Australian–owned novated leasing company redefining the way employees access vehicle finance. In partnership with trusted organisations and local dealerships, we provide transparent, flexible novated lease solutions designed to benefit both employees and employers.

Benefits

• Join a WA-based company that is proudly changing the novated leasing industry
• Work in a supportive, close-knit team environment
• Be part of a business that values transparency, customer care, and community impact
• Convenient Malaga location with on-site parking