Administrative Assistant

Administrative Assistant

Ground Anchor Systems New Zealand is a leading company in the drilling and anchoring industry. We are currently seeking a part-time (30 hours a week maximum) Administrative Assistant to join our team in Nelson, New Zealand.

The Role

We are seeking a versatile and detail-oriented professional to fill the role of a Administrative Assistant. This is a hybrid role combining responsibilities in Human Resources, Accounts, and Administration. This unique position requires a candidate with strong organisational skills, exceptional attention to detail, saavy in computers & digital systems, and the ability to multitask effectively. The ideal candidate will play a pivotal role in supporting the Business Development Manager and Accounts team as well as various functions within the organisation, contributing to the overall efficiency and success of our team.

Human Resources

• Assist in the recruitment process, including job postings, resume screening, interviews, and calling references
• Maintain employee records, ensuring accuracy and confidentiality
• Coordinate onboarding and orientation processes for new hires
• Support employee relations and engagement initiatives and offer support to team members as needed
• Meet with staff members for appraisals, 90 day reviews, and yearly reviews
• Perform exit interviews and offboarding of employees
• Assist with visas and coordinate with NZ Immigration for sponsored employees

Office Administration

• Ordering of Personal Protective Equipment (PPE) for team members
• Process temp staff timesheets
• Manage bulk ordering of site supplies
• Manage day-to-day administrative tasks, including answering phones, responding to emails, and running errands
• Schedule and coordinate meetings, trainings, travel arrangements, and vehicle maintenance
• Maintain inventory of site supplies and equipment, placing orders as necessary
• Assist in the coordination of company events and activities
• Undertake general clerical duties, such as data entry, filing, and record maintenance
• Assist with minor IT issues
• Light office cleaning duties
• Assist in scheduling and running bi-weekly toolbox meetings

Accounts

• Processing accounts payable
• Following up with Suppliers as needed
• Assisting in the management of Purchase Orders

Skills & Qualifications Required:

• Proven experience in a similar hybrid role or separate roles in HR, accounts, and administration
• Strong organisational and time-management skills with the ability to prioritise tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Monday, Xero, Procore, Smoothx preferred
• Understanding of HR principles and regulations
• Ability to handle confidential information with discretion
• Ability to offer support and handle any employment relationship problems
• Someone who is both empathetic and steadfast
• Tech savvy and able to adapt to new systems and processes
• Valid driver's license
• Must have full open working rights in New Zealand. If you are seeking sponsorship please do not apply for this role as it is not an option.

If you are looking for a long-term position with an established company, please apply with your current resume and a brief letter explaining why you are interested in the position to mailto:[email protected]

We look forward to hearing from you!