Administrative Assistant

Job Summary

The Administrative Assistant will provide administrative, operational, and recruiting support to the consulting team. The ideal candidate is detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced consulting environment.

Key Responsibilities

Office Administration

• Answer and direct incoming phone calls in a professional manner
• Manage general company communications and correspondence
• Order, organize, and maintain office supplies and equipment
• Coordinate with vendors and service providers to ensure uninterrupted office operations
• Maintain accurate vendor records and contact information

Accounting & Administrative Support

• Draft and distribute client invoices and consulting quotes
• Track invoice status and assist with follow-up communications
• Input and organize monthly business receipts and expense documentation
• Assist with recordkeeping and document management
• Support reporting and other administrative projects as needed

Recruiting & Consultant Support

• Screen resumes and applications for consultant positions
• Coordinate candidate communications and interview scheduling
• Conduct consultant outreach through email, LinkedIn, and other recruiting channels
• Maintain applicant tracking records and recruiting databases
• Assist with onboarding activities for new consultants

Qualifications

• Associate's or Bachelor's degree preferred
• 2+ years of administrative, office management, recruiting, or related experience
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with invoicing, expense tracking, or bookkeeping support preferred
• Experience with recruiting, resume screening, or talent acquisition is a plus
• Ability to handle confidential information with discretion
• Self-motivated with strong time management skills

Pay: $20.00 - $22.00 per hour

Expected hours: No more than 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person