Administrative Assistant

We are looking for an individual with a strong attention to detail and excellent organizational abilities able to set goals and take ownership of duties. Individual will assist & report to ED and Board President to carry out the tasks related to development, production and organizational stability.

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Responsibilities

• Creation in the development and content of marketing materials per brand guide
• Assist with funder outreach and communication- invites to events, newsletters
• Assist organizing the Annual fundraising benefit campaign/event- Provide staff support and outreach and execute logistics and hospitality as needed.
• Assist on site artistic programming/events- front of house, box office, concessions, info table
• In-kind donation solicitation & follow up – outreach, pick up, thank you
• Video editing for grant samples
• Maintain Vimeo site- editing, labeling and uploading videos to archive
• Maintain Smugmug site- re-sizing, labeling and uploading photographs to archive
• Create and send out emails on a schedule via Mailchimp
• Import contacts from website and hard copy surveys to our Mailchimp as needed
• Update website via Wix as needed
• Manage & update key documents- find, label and organize bi-annually – funders list, press list, arts activities list, grant work samples list, etc..
• Assist with social media updates- Facebook, Instagram
• Check email general inbox and respond to emails accordingly
• Set up events and activities in Humanitix ticketing platform
• Create artist contracts and invoices as necessary
• Manage community partners cross-promotion agreements

Qualifications

• 2+ years of prior development experience in non-profit arts environment
• Excellent writing, presentation, research and planning skills
• Proficiency in Microsoft Word, Excel, Mail Chimp, Wix, Paypal and Google drive. Experience with fundraising databases a plus.
• Ability to meet deadlines, and prioritize and manage multiple assignments in a busy environment.
• Possess superior interpersonal skills and be able to work successfully with colleagues, donors, volunteers, and staff.
• Knowledge of communities of color and Latinx/Caribbean and an interest in the performing arts, dance, and/or education is preferred. Spanish speaking a plus.
• Ability to work occasional evening and weekend hours for events.

How to Apply: Please send your cover letter and resume to CubaCaribe-

Pay: $28.00 - $30.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in San Francisco, CA 94110