Administrative Assistant

About the Position

We are looking for an organized, proactive, and detail-oriented Administrative Assistant to support our operations in Brownsville, TX.

The Administrative Assistant will provide general administrative support to the local team, including office management, document organization, basic accounting and expense-related tasks, vendor communication, and internal logistics.

This position will also help maintain accurate administrative records and support coordination with the Finance team in Mexico.

Key Responsibilities

• Answer and manage phone calls, emails, correspondence, and general inquiries.
• Provide administrative support to the local team.
• Organize and maintain team calendars, appointments, and schedules.
• Maintain physical and digital files organized and up to date.
• Assist with administrative documentation and record keeping.
• Support basic accounting and expense-related processes.
• Capture and organize expenses and supporting documentation in the corresponding system according to established procedures.
• Assist in gathering documentation and information required by the Finance team for monthly closing.
• Communicate and coordinate with vendors as needed.
• Manage office supplies and support the coordination of office services.
• Assist with internal logistics, including meetings, visitors, and events.
• Help maintain an organized and efficient office environment.

Qualifications

• High School Diploma required.
• Associate's Degree in Administration or a related field is preferred.
• 1–3 years of experience in an administrative or similar position.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience with or familiarity with ERP/accounting systems such as NetSuite, QuickBooks, or similar is preferred.
• Strong organizational and time-management skills.
• Attention to detail and ability to maintain accurate records.
• Strong communication and interpersonal skills.
• Ability to manage multiple administrative tasks and priorities.
• Bilingual English/Spanish required.
• Must be authorized to work in the United States.

Ideal Candidate

The ideal candidate is organized, reliable, detail-oriented, and comfortable supporting multiple administrative functions.

We are looking for someone who can work independently, communicate effectively with both the local team and the Finance team in Mexico, and help ensure that day-to-day office operations run smoothly.

If you are a proactive administrative professional looking for an opportunity to grow and contribute to a dynamic team, we encourage you to apply.

Pay: $33,000.00 - $42,000.00 per year

Work Location: In person