Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach, combined with strong technical skills, will help foster an efficient and welcoming environment. This paid position offers an exciting opportunity for someone passionate about office management, customer service, and administrative excellence.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools
• Coordinate calendar management and schedule appointments for team members and clients, ensuring optimal time utilization
• Maintain organized filing systems—both digital and physical—while ensuring confidentiality and easy retrieval of documents
• Assist with office management duties including supply inventory, equipment maintenance, and general administrative support
• Provide exceptional customer service by responding promptly to inquiries via phone or email, supporting client communication efforts
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices

Qualifications

• Proven clerical experience with strong office management skills and familiarity with office equipment and technology
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing, proofreading, and data entry skills
• Experience with multi-line phone systems, calendar management, and front desk operations
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Strong computer literacy including familiarity with productivity software and technical proficiency in office tools
• Excellent customer service skills along with professional phone etiquette and client communication expertise
• Previous experience as a personal assistant or in a similar administrative role is highly desirable

Join us to be a key contributor in creating a productive, organized workspace where your skills will shine! We value energetic professionals who thrive on multitasking, problem-solving, and delivering top-tier support. This is more than just an administrative role—it’s an opportunity to grow your career while making a meaningful impact every day.

Pay: $25.00 - $35.00 per hour

Benefits:

• Flexible schedule

Work Location: In person