Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office, ensuring all records are up-to-date and well-organized.
• Handle calendar management for staff, scheduling appointments, meetings, and coordinating events with precision.
• Maintain filing systems—both digital and physical—ensuring easy retrieval of documents and confidentiality of sensitive information.
• Assist with office management duties such as ordering supplies, managing inventory, and coordinating maintenance requests.
• Provide exceptional customer service by responding promptly to inquiries via phone or email, supporting client communication efforts.
• Support clerical tasks including proofreading documents, word processing, and supporting team members with technical proficiency in various software tools.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills.
• Experience with QuickBooks or similar accounting software is a plus for managing basic financial records.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong communication skills—both verbal and written—with a focus on professional phone etiquette and client interaction.
• Bilingual abilities are highly desirable to support diverse client needs and team communication.
• Demonstrated office management experience combined with technical proficiency in productivity software.
• Proven ability to handle data entry accurately while maintaining high levels of productivity and time management.

Join us today to become an essential part of a dedicated team that values professionalism, efficiency, and positive energy! This role offers a rewarding environment where your organizational talents will shine while supporting our mission of delivering outstanding service every day.

Pay: $34.02 - $54.69 per year

Benefits:

• 401(k)
• Flexible schedule
• Tuition reimbursement

Work Location: Hybrid remote in David, KY