Administrative Assistant

use administrative assistant not officer

Copilot said:

Administrative Assistant

Colliers Philippines is looking for a highly organized and detail-oriented Administrative Assistant to provide day-to-day administrative and operational support. This role is responsible for coordinating schedules, maintaining records and documentation, monitoring administrative processes, and supporting the efficient operation of the team.

Key Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
• At least 1-2 years of experience in an administrative or office support role.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

What We're Looking For

• Excellent attention to detail and organizational skills.
• Ability to work independently and manage competing priorities.
• Strong sense of accountability and professionalism.
• Service-oriented mindset with the ability to work collaboratively with different stakeholders.
• Willingness to take initiative and support a wide range of administrative functions.