Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring smooth and efficient office functions. Your energy, organizational skills, and customer service expertise will help create a welcoming environment for clients, vendors, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting a professional and collaborative workplace. If you thrive in fast-paced environments and love helping others stay organized, we want to hear from you!

Responsibilities

• Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and other office software
• Maintain organized filing systems both digitally and physically to ensure quick retrieval of documents
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, billing, and record-keeping
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and scheduling appointments
• Provide excellent customer support by addressing inquiries promptly and professionally via phone or email
• Coordinate office supplies inventory and ensure all equipment is functioning properly for seamless daily operations

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer skills
• Experience with data entry, filing, and clerical tasks in a professional setting
• Excellent phone etiquette with experience handling multi-line phone systems in a courteous manner
• Prior administrative experience in medical or dental offices is highly desirable; dental receptionist or medical office experience is a plus
• Knowledge of QuickBooks or bookkeeping experience is preferred but not required
• Strong typing skills along with proofreading abilities to ensure accuracy in all documents
• Exceptional customer service skills with a friendly and professional demeanor
• Ability to multitask efficiently in a fast-paced environment while maintaining high accuracy levels

Join us today to be part of a vibrant team dedicated to excellence! This paid role offers valuable experience supporting diverse administrative functions while fostering your professional growth. We look forward to welcoming motivated individuals eager to contribute their organizational talents!

Pay: $36,608.00-$45,000.00 per year

Work Location: In person