Administrative Assistant

Administrative Assistant - Remote in Minnesota

Location: Remote - Minnesota residents only
Schedule: Monday-Friday
Employment Type: Full Time
Company: Ms. Jane Accounting

About the Role

We are seeking an organized, dependable, and detail-oriented Administrative Assistant to support our accounting professionals and help keep daily operations running smoothly. This position is fully remote, but candidates must reside in Minnesota.

The ideal candidate communicates professionally, manages competing priorities effectively, and handles sensitive financial and client information with discretion.

Key Responsibilities

• Provide administrative support to accountants and firm leadership.
• Schedule appointments, coordinate calendars, and organize virtual meetings.
• Prepare, format, proofread, and file correspondence, reports, and client documents.
• Maintain accurate electronic records and client files.
• Enter and update information in accounting, tax, and practice-management systems.
• Support billing, invoicing, payment tracking, and other routine office functions.
• Assist with tax-season workflow and other time-sensitive projects.
• Protect confidential client, financial, and business information.
• Perform additional administrative duties as assigned.

Qualifications

• Must currently reside in Minnesota and be able to work remotely within the state.
• High school diploma or equivalent required; associate degree or relevant training preferred.
• Previous administrative, office, or customer-service experience preferred.
• Experience in an accounting, tax, financial-services, or professional-services environment is a plus.
• Strong written and verbal communication skills.
• Excellent organization, time-management, and follow-through.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office.
• Ability to learn new software and work independently in a remote environment.
• Professional judgment and commitment to maintaining confidentiality.
• Reliable internet access and an appropriate remote workspace.

Schedule

This position follows a Monday-Friday schedule. Additional hours may be available or required during tax season and other peak periods, subject to applicable law and company policy.

How to Apply

Submit your resume and a brief cover letter describing your administrative experience and interest in working for an accounting firm.

We are an equal opportunity employer. Employment decisions are made without regard to legally protected characteristics. Applicants must be authorized to work in the United States. This role is available only to candidates who reside and work in Minnesota.

Join us as an Administrative Assistant if you’re eager to contribute your organizational talents in a vibrant environment! We value proactive individuals who excel at multitasking and thrive on delivering outstanding support. This paid position offers an exciting opportunity to grow your career while making a meaningful difference in our organization’s success.

Pay: $18.00 - $22.00 per hour

Benefits:

• Paid time off

Work Location: Remote