Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels in multitasking within a fast-paced setting.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service
• Handle data entry tasks with accuracy using spreadsheets and productivity software such as Microsoft Office and Word processing tools
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
• Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently
• Support office management tasks including supply inventory, order processing via QuickBooks, and general administrative support
• Prepare correspondence, proofread documents for clarity and accuracy, and ensure proper formatting
• Facilitate client communication through phone calls, emails, and in-person interactions while maintaining professional phone etiquette

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience with QuickBooks or similar accounting software is a plus
• Excellent computer literacy with strong typing speed and data entry skills
• Bilingual abilities are highly desirable to support diverse client needs
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Exceptional communication skills for front desk duties, client interaction, and team collaboration
• Demonstrated office experience including filing, proofreading, calendar management, and customer support
• Technical proficiency in multi-line phone systems and general office equipment

Join us as an Administrative Assistant to be a key contributor to our vibrant team! Bring your enthusiasm for organization and customer service excellence to help us achieve operational success while growing your professional skills in a supportive environment.

Pay: $21.50 - $25.75 per hour

Expected hours: 5.0 – 20.0 per week

Benefits:

• Flexible schedule
• Relocation assistance

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Leesburg, VA 20175