Administrative Assistant

Hiring Immediately

Job Overview

We are seeking a motivated and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity tosupport daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to ensure the smooth functioning of our workplace. This position is perfect for someone eager to develop their administrative expertise in afast-paced environment while providing outstanding support to our team.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, Calendly and QuickBooks for bookkeeping and financial record-keeping
• Maintain organized filing systems both digital and physical to ensure quick retrieval of documents and records
• Provide excellent customer service by responding promptly to inquiries via phone or email, offering support or directing calls appropriately
• Assist with clerical tasks such as proofreading documents, scheduling appointments, and preparing correspondence
• Support medical or dental office functions by managing patient or client records, verifying insurance information, and coordinating appointments (if applicable)
• Handle office supplies inventory, place orders as needed, and ensure the workspace remains tidy and efficient

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, communication, and collaboration
• Strong computer skills with the ability to learn new software quickly and efficiently
• Experience with QuickBooks or similar bookkeeping software for financial record management
• Excellent organizational skills with keen attention to detail in filing, data entry, and proofreading tasks
• Demonstrated clerical experience in an office setting preferably in medical or dental environments highlighting familiarity with front desk operations and patient or client support
• Exceptional customer service skills complemented by professional phone etiquette and the ability to handle multi-line phone systems effectively
• Ability to type quickly with accuracy while maintaining high standards of professionalism in all communications
• Strong organizational skills to prioritize tasks efficiently in a busy office environment
• Proven ability to support team members through administrative assistance with a positive attitude

Join us as an Administrative Assistant where your energy fuels our success!

Bring your organizational prowess, technical skills, and customer-focused approach to create a welcoming environment that keeps our operations running smoothly.

We value proactive individuals who thrive on making a difference every day!

Pay: From $18.25 per hour

Expected hours: No more than 24.0 per week

Benefits:

• Company events
• On-site parking

Work Location: In person