Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your proactive approach, combined with excellent communication skills and technical proficiency, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to grow their administrative expertise while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, including greeting visitors and phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using spreadsheets and Microsoft Office.
• Coordinate calendar management, schedule appointments, and organize meetings to optimize team productivity
• Assist with office management tasks such as filing, document proofreading, and maintaining office supplies
• Handle phone etiquette professionally while managing multiple priorities in a fast-paced environment
• Prepare and process new hire paperwork, including employment applications, onboarding packets, tax forms, and other required employment documents.
• Ensure all required hiring documentation is completed accurately and submitted in a timely manner.
• Coordinate pre-employment requirements such as background checks.
• Maintain employee personnel files and ensure confidentiality of sensitive information.
• Assist with employee orientation and onboarding activities.
• Communicate with new employees regarding onboarding requirements and employment documentation.

Experience

• Familiarity with Microsoft Office applications including Word, Excel (spreadsheets), and productivity software tools
• Excellent time management skills with the ability to prioritize tasks efficiently in a busy environment
• Previous experience in customer service or front desk roles that involved phone communication and client interaction

Join us if you're ready to bring energy, precision, and enthusiasm into a role that makes a real difference every day!

Pay: $31,200.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person