Administrative Assistant

Provides administrative and organizational support for a program, department, or business initiative. This position helps coordinate day-to-day activities, maintain schedules and documentation, and ensure information and action items are communicated across departments and team members.

• Coordinate and support daily program, department, or project activities.

• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.

• Coordinate meetings, calendars, schedules, and appointments.

• Prepare meeting materials, agendas, notes, and follow-up items as needed.

• Track action items, deadlines, deliverables, and other program-related activities.

• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.

• Assist with reports, spreadsheets, presentations, and other program documentation.

• Maintain accurate and organized records and ensure information is updated in a timely manner.

• Respond to routine questions and requests and route more complex matters to the appropriate team member.

• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.

• Handle multiple priorities while meeting established deadlines.

• Work independently with moderate direction while maintaining communication with appropriate team members.

• Perform other administrative and coordination duties as assigned.

• Previous administrative, program coordination, project support, or related experience required

• Strong written and verbal communication skills.

• Strong organizational and time-management skills.

• Ability to manage multiple tasks and changing priorities.

• Strong attention to detail and accuracy.

• Ability to work independently with moderate supervision.

• Strong interpersonal skills and ability to coordinate across multiple departments or individuals.

• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

• Comfortable scheduling meetings, maintaining calendars, tracking information, and preparing documentation.

• Ability to maintain professionalism and handle confidential or sensitive information appropriately.