Administrative Assistant

With over twenty years’ experience working in live environments and a proud history of success in fit-out and refurbishment works, our clients trust us because of reputation and results. We complete construction projects and facilities management contracts in a range of sectors including retail, industrial, commercial, office, education and healthcare.

With a focus on compliance, the Ellen Group service is collaborative and delivered with a sense of urgency. We are a team of construction professional’s intent on providing high quality, all-inclusive construction related services to clients, large or SME.

Job Introduction

We currently have an exciting opportunity for an Administration Assistant to join our rapidly growing team within our Birmingham Office. This is a great opportunity for a customer focused individual to join a leading national facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

As an Administration Assistant you will be responsible for:

• Chasing jobsheets and completion photos

• Uploading completion documents/jobsheets/photos on inhouse CAFM.

• Forwarding job sheets to clients to close jobs down

• Updating RAMS Objectives

• Updating PO Objectives

• Ordering office supplies

• Amending invoicing addresses if queried

• Chasing and logging access details for properties

• Sending out supplier questionnaires

• Liaising with clients and subcontractors

• Answers and directing incoming phone calls.

• Assisting with queries

• Hotel bookings

• Data entry and database management

• Supporting colleagues and the wider administration team whenever necessary

The Ideal Candidate

· Excellent communication skills, as job will include written and phone contact with suppliers, customers, and colleagues. you must be an excellent problem solver · work well with others and enjoy multitasking and working in a dynamic environment.

• Team player, willing to work with colleagues for the benefit of the department and the contract.
• Previous office / admin experience essential, Excel and other MS Office (or similar) skills required.
• Smart Casual

Job Types: Full-time, Permanent

COVID-19 considerations:
Social Distancing

Job Types: Full-time, Permanent

Salary: £25,500 per year

Benefits:

• Company pension
• On-site parking
• Referral programme

Schedule:

• Monday to Friday

Education:

Supplemental pay types:

• Performance bonus

Job Type: Full-time

Additional pay:

• Bonus scheme
• Performance bonus

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Work Location: In person

Pay: £28,500.00 per year

Work Location: In person