Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with strong technical skills and excellent communication abilities, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry tasks accurately using productivity software such as Microsoft Office (Word & Excel) and spreadsheets to maintain organized records.
• Coordinate office management activities, including supply procurement, scheduling appointments, and maintaining cleanliness and organization of common areas.
• Provide customer support by addressing inquiries promptly via phone or email, ensuring positive client communication and satisfaction.
• Utilize computer literacy skills to prepare documents, proofread correspondence, and handle word processing tasks efficiently.
• Assist with bookkeeping duties using QuickBooks or Foundations Construction Acounting software. similar accounting software for invoicing and expense tracking.
• Support administrative projects by managing calendars, preparing reports, and executing clerical tasks with attention to detail and timeliness.

Qualifications

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing and data entry skills.
• Familiarity with Foundations Construction Accounting Software or other accounting software is a plus.
• Strong communication skills in both English and bilingual capabilities preferred to serve diverse clients effectively.
• Experience handling multi-line phone systems and demonstrating professional phone etiquette.
• Demonstrated ability to manage multiple priorities efficiently through excellent time management skills.
• Technical proficiency in computer literacy, including spreadsheets, proofreading documents, and using productivity software.
• Previous experience as a personal assistant or in customer service roles is advantageous for understanding client needs and providing exceptional support.

Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their administrative expertise to our team’s success.

Pay: $25.00 - $33.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person