Administrative Assistant

Administrative Assistant – Clinical

The Opportunity

Manipal Education Americas, LLC (MEA) provides management services to American University of Antigua College of Medicine (AUA), an international medical school committed to expanding access to high-quality medical education and increasing representation in the physician workforce.

This is an opportunity to join MEA’s New York City office in a highly visible administrative role supporting the Clinical Sciences function as well as Admissions and Marketing. The successful candidate will work closely with clinical leadership and help keep a busy, collaborative office organized, responsive, and running smoothly.

The position offers exposure to multiple areas of an international medical education organization and an environment that values learning and professional development.

Position Summary

The Administrative Assistant – Clinical is a full-time, in-person position supporting approximately 8–10 Clinical Chairs while also partnering with the Office Manager and providing administrative assistance to the Admissions and Marketing teams.

Reporting to the Executive Vice President of Strategy & COO, this position is ideal for an experienced administrative professional who is highly organized, self-directed, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

The Administrative Assistant will coordinate meetings and logistics, manage documents and correspondence, support office operations, and handle sensitive information with professionalism and discretion.

Job Responsibilities

• Coordinate Clinical Sciences meetings, Clinical Chairs meetings, Admissions and Marketing events, and other meetings as needed, including scheduling, itineraries, accommodations, and logistics.
• Take accurate meeting minutes and distribute information and follow-up materials appropriately.
• Draft, format, and manage professional correspondence on behalf of the Dean for Clinical Sciences and Clinical Chairs.
• Collect, distribute, organize, and maintain clinical documents and files.
• Answer the main office telephone line and relay messages promptly and professionally.
• Partner with the Office Manager to help maintain a functional, organized, and welcoming New York City office.
• Retrieve and process physical mail; scan and forward documents and coordinate FedEx/UPS shipments as needed.
• Support Admissions and Marketing with merchandise ordering, printing, shipping, and event-related administrative needs.
• Maintain confidentiality when handling sensitive organizational, employee, student, or clinical information.
• Assist with light project coordination, file management, research, and other administrative assignments.
• Assist with planning annual events in New York City and/or Antigua.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job responsibilities.

Minimum Qualifications

• 5+ years of experience in administrative support, executive assistance, office management, or a comparable administrative role.
• Exceptional organizational skills, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• Demonstrated discretion, professionalism, reliability, and ability to handle confidential information.
• Ability to work independently, take initiative, anticipate needs, and manage competing priorities.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting tools such as Zoom or Microsoft Teams.
• Ability to remain composed and effective in a fast-paced, deadline-driven environment.
• Associate’s or Bachelor’s degree preferred.

Work Location: In-person – New York, NY

Work Hours/Schedule: Full-time, 37.5 hours per week
Monday–Friday, 9:00 AM–5:00 PM, with a 30-minute unpaid meal break.

Travel may be required as needed.

Pay: $60,000-$70,000, annualized

Benefits

• Health (Medical, Dental, Vision)
• 401(k) - with matching
• Employer-Paid Life Insurance
• Voluntary Life Insurance
• Transit Benefits

Equal Employment Opportunity Statement

Manipal Education Americas, LLC is an equal opportunity employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

To Apply

Please submit Resume/Cover Letter to [email protected].

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person