Administrative Assistant

Administrative Assistant

Company: Deuss Enterprises
Location: Cincinnati, Ohio
Position Type: Full-Time

Position Summary

Deuss Enterprises is seeking a friendly, dependable, and organized Administrative Assistant to join our office team.

This position will serve as the first point of contact for visitors, customers, vendors, and employees while also providing day-to-day administrative support to our office and operations team. The ideal candidate is professional, organized, comfortable working with computers, and able to manage multiple tasks in a fast-paced construction office environment.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors, vendors, employees, and customers entering the office.
• Monitor and respond to general company emails and inquiries as assigned.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and shipments.
• Assist with filing, scanning, copying, and organizing company documents.
• Maintain electronic and physical filing systems.
• Assist with data entry and maintaining company records.
• Assist with invoices, purchase orders, receipts, and other basic administrative paperwork.
• Help maintain employee records, forms, and other office documentation.
• Communicate with employees, vendors, subcontractors, and customers as directed.
• Assist with scheduling meetings, appointments, training, and company events.
• Maintain office supplies and notify management when supplies need to be ordered.
• Help keep common office and reception areas clean and organized.
• Provide general administrative support to management and other office personnel.
• Maintain confidentiality when handling employee, financial, and company information.
• Perform other administrative duties as assigned.

Qualifications

• Previous receptionist, administrative, customer service, or office experience preferred.
• Strong verbal and written communication skills.
• Professional and friendly demeanor.
• Dependable with strong attendance and punctuality.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Comfortable using computers, email, and standard office equipment.
• Experience with Microsoft Outlook, Word, and Excel preferred.
• Ability and willingness to learn new software and company procedures.
• Ability to communicate professionally with employees, customers, vendors, and visitors.
• Ability to handle confidential information appropriately.
• Construction industry experience is helpful but not required.

Benefits & Perks

• Weekly Pay
• 401(k) Retirement Plan with Company Match
• Full-Time, Local Position
• Consistent office work schedule.
• Opportunity to learn multiple areas of construction administration and operations.
• Opportunity for increased responsibilities and advancement within the company.
• Supportive, team-oriented work environment.

What We're Looking For

We are looking for someone who is dependable, personable, organized, and willing to help wherever needed. This person will often be the first interaction someone has with Deuss Enterprises, so professionalism and communication are important.

The right candidate does not necessarily need previous construction experience. We are looking for someone who is comfortable learning, can stay organized, communicates well, and takes pride in helping the office run smoothly.

Join Deuss Enterprises and become an important part of the team supporting our employees and construction operations throughout the Greater Cincinnati area.

Deuss Enterprises is an Equal Opportunity Employer.

Pay: $18.00 - $20.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k) matching
• Paid time off
• Retirement plan

Work Location: In person