Administrative Assistant

Job Title : Administrative Assistant

Work Model : Remote

Hours : 7am to 4pm Monday-Friday

Compensation : $35.00 - $39.35/hr

Type : 6-month contract, Potential for extension or conversion to permanent

Responsibilities

• Provides communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned
• Performing general administrative tasks, such as filing, preparing basic form letters and other correspondence sent on a regular basis.
• Compiling information and preparing follow up actions from handwritten notes using appropriate software packages.
• Utilize communication systems such as voice mail, e-mail, distribution lists, SharePoints, etc.
• Answering phones and directing incoming requests to the appropriate personnel; initiating contacts as required.
• Preparing materials for distribution and presentation at meetings (make labels, build inserts, package contents, etc.).
• Handling e-mail and voice mail responses on an as needed basis for the business partner(s).
• Maintaining the daily calendars of one or more department members adding and deleting entries, updating availability, authorizing changes to dates and locations, etc.
• Communicating daily with the business partner to keep him/her informed of department or other important activities.
• Arranging travel and scheduling requests for key department members' attendance at outside functions and/or activities.
• Scheduling ad hoc and/or recurring meetings.
• Role may require individual to enter/maintain databases, records and spreadsheets.

Requirements

• 7+ years of relevant administrative support experience

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #558-Scientific