Administrative Assistant

Administrative Assistant

Almost Anything Inc. is a personal assistance and project management company providing high-touch support to busy individuals, executives, households, and businesses. We’re not your traditional concierge service. Our team helps clients manage the details of everyday life, special projects, errands, scheduling, vendor coordination, research, and more.

We’re looking for a highly organized, personable, proactive Administrative Assistant who is comfortable working in a fast-moving environment and genuinely enjoys helping people.

About the Role

This role is ideal for someone who is naturally organized, communicates exceptionally well, and knows how to keep multiple moving pieces from falling through the cracks.

A strong phone presence is extremely important for this position. You should be warm, polished, confident, articulate, and comfortable speaking with clients, prospective clients, hotels, vendors, service providers, and other professionals.

We’re looking for someone who can think on their feet and communicate professionally without sounding overly scripted. You should be able to make people feel welcomed and taken care of while confidently gathering information, answering questions when appropriate, and making sure requests get to the right person.

You’ll also provide administrative and personal-assistance support and help keep client requests, tasks, calendars, follow-ups, and projects organized.

Responsibilities

• Answer and make phone calls on behalf of Almost Anything Inc.
• Provide friendly, polished, high-level customer service to clients and prospective clients.
• Communicate with vendors, hotels, service providers, and other businesses.
• Monitor and assist with incoming client requests.
• Schedule appointments, services, reservations, and meetings.
• Maintain calendars and ensure confirmed appointments and services are properly documented.
• Manage tasks, deadlines, reminders, and follow-ups using task-management systems.
• Follow up on outstanding requests without needing repeated reminders.
• Conduct online research and gather information for client and company projects.
• Assist with emails, forms, documents, spreadsheets, and general administrative work.
• Coordinate with vendors and service providers as needed.
• Assist with personal-assistance requests and occasional errands/projects.
• Keep accurate notes and records so other team members can easily understand the status of a request.
• Recognize when something needs attention and take appropriate action rather than waiting to be asked.
• Support the team with additional administrative and client-service needs as they arise.

What We’re Looking For

• Exceptional phone presence and customer-service skills are a must.
• Warm, friendly, upbeat, articulate, and professional communication style.
• A Type A personality is a plus — someone who is naturally organized, driven, detail-oriented, efficient, and likes staying ahead of things.
• Someone who enjoys checking things off a list and closing loops.
• Strong sense of urgency and ability to recognize what needs attention first.
• Excellent follow-through and attention to detail.
• Comfortable managing several tasks and priorities simultaneously.
• Proactive and resourceful — you look for solutions and take initiative rather than waiting to be told every next step.
• Strong written communication skills.
• Comfortable learning and working with technology.
• Experience with task-management platforms such as Todoist, Asana, Monday.com, ClickUp, Trello, or similar systems.
• Comfortable with Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
• Strong online research skills.
• Good judgment and discretion when handling confidential client information.
• Dependable and responsive.
• Comfortable working independently while also being part of a collaborative team.
• Able to shift gears quickly when priorities change.

Previous administrative assistant, personal assistant, executive assistant, hospitality, concierge, front-desk, luxury customer service, or client-service experience is a plus.

Schedule & Compensation

• Part-time position
• Approximately 20–30 hours per week to start
• $20–$22/hour, depending on experience
• This position is structured as a 1099 independent contractor engagement
• Opportunity for additional hours and responsibilities as the company continues to grow
• Los Angeles-based candidates preferred

Who Will Do Well Here

You may be a great fit if you’re naturally a Type A, get-it-done person who loves organization, lists, systems, deadlines, and checking things off.

If someone says, “Can you take care of this?” your instinct is to figure out what needs to happen, take the appropriate next steps, keep track of it, and see it through.

You don’t need someone constantly reminding you what needs to happen next. You enjoy figuring things out, keeping things moving, solving problems, and making sure nothing falls through the cracks.

We’re a collaborative team, but we’re looking for someone who can work independently and take ownership of their responsibilities.

How to Apply

Please submit your resume along with a brief introduction telling us why you’re interested in the position and what experience you have with administrative support, personal assistance, and/or customer service.

Because phone communication is an important part of this position, selected candidates will participate in a brief phone screening as part of the interview process.

Pay: $20.00 - $22.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: Remote