Administrative Assistant

Who you are

• Experience in a healthcare organization is preferred
• High School Diploma or GED
• Knowledge in Microsoft Office Suite, Excel, and Outlook

What the job involves

• The Administrative Assistant – Medical Staff Services reports to the Director of Medical Staff Services and provides administrative support for the Medical Staff Services department by preparing reports, handling information requests, and performing tasks such as preparing correspondence, receiving visitors, arranging conference calls, updating databases, and scheduling meetings
• Under the direction of the Director, the Administrative Assistant – Medical Staff Services is also responsible for supporting and delivering the activities set forth in an agreed upon Statement of Work for the defined locations, functions, transition projects, and service level standards in accordance with The Greeley Company contract
• This is a temporary position contracted immediately through April 2027
• Prepare reports, memos, letters, and other documents, using Microsoft Office e.g., Word, Excel, and PowerPoint software
• Read and analyze incoming memos, e-mails, submissions, and reports to determine their significance and responds or distributes accordingly
• Open, sort, and distribute incoming correspondence
• File and retrieve department documents, records, and reports
• Log information into the appropriate credentialing database
• Update credentialing database in accordance with established standardized data entry policies and procedures
• Assist with appointments and reappointments
• Greet visitors and direct them to the appropriate individuals
• Answer telephone and address the callers’ needs accordingly
• Maintain adequate stock of office supplies
• Arrange scheduling, A/V, catering, etc. for Medical Staff and internal departmental meetings, as requested
• Take notes at internal departmental meetings and follow up on action items appropriately
• Coordinate as needed with other hospital departments such as Maintenance, Housekeeping, Information Technology, etc. for office needs
• Assists in a variety of duties, as requested, including, but not limited to, the annual dues assessment and collection; expiring information such as DEA, license, professional liability insurance, specialty board certification status; maintaining and updating credentials files in the practitioner database, assisting with notification of and sending out notices/correspondence
• Maintains a working knowledge of all computer applications needed for position, i.e., Word, Excel, and PowerPoint (as applicable)