Administrative Assistant

Seeking an Legal Administrative Assistant (Business Litigation / Corporate Commercial Law) with solid work experience and educational background to join our team. Candidates must be able to work well both independently and within a team environment.

Responsibilities

• Thorough knowledge of legal documents, filing systems, and clerical administrative practices.
• Drafting and transcribing legal documents and general correspondence.
• Coordinating bookings for mediations, discoveries, trials, and client meetings.
• File management, including organizing/managing documents and filing.
• Maintaining an active bring forward system.
• Maintaining open and closed files as required.
• Preparing and following up on monthly and quarterly billing statements.
• Other duties/responsibilities as assigned.

Qualifications

• A minimum of 5+ years of experience working as a Litigation LAA.
• Graduate of an accredited Legal Administrative Assistant program or relevant experience.
• Proficient in Word and Outlook. Prior experience with Elite 3E would be an asset.
• Excellent attention to detail and organizational skills.
• Ability to prioritize work, multitask, and meet deadlines.
• Ability to communicate clearly and concisely, both orally and in writing.
• A thorough understanding of litigation legal procedures.
• Ability to maintain confidentiality with client information.

Compensation

• We offer a competitive salary.
• Health and Dental plan, an Employee Assistance Program (EAP), and a matching RRSP Program after one year of employment with the firm.
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
• Lifestyle Benefit: fitness reimbursement for memberships and gym equipment.
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand their skills and knowledge.
• Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events.